2018 Newsletter updates

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Did you miss a Newsletter about this year’s Meet, or can’t find it in your filing? We know the feeling! Here’s a summary of everything posted so far to potential attendees for the event. The most recent mailing is first.


25 Aug 2018

What to do with your swag to go in the event bags
Please bring it to the Lancaster Room at the Marriott by 8.55am on the morning of Saturday 8th. We don’t have capacity to take delivery of swag at any other time.
Please note – no handing out swag during the event. Having it on your table at the book fair is absolutely fine.

Book fair tables:
Elin Gregory will have contacted you advising you which of the two fairs you’re in and what your table number is. If she hasn’t, the likelihood is you’ve not booked a place. If you want one, please contact her direct (or reply to this if you don’t have her email address) as a matter of urgency and she may be able to fit you in. You won’t be able to just turn up on the day and expect a place.

See you soon!


15 Aug 2018

It’s almost here! 
Just a few weeks to Friday September 7th which is when registration opens and the meet starts to ramp up. (If you think it’s odd we’re mentioning the date it’s because we’ve discovered that at least two people had the wrong weekend in their diaries!)

Tickets 
We’ll be sending these out starting in a week or so. We want to send the detailed panel info with them so if you owe us an author bio or a panel content summary please can you get a wiggle on and get it back to us? If you haven’t had your ticket by September 5th, let us know. (You don’t need to bring your ticket, you just need to know your number as it helps at registration).

Outline schedule 

We’ll be posting the schedule at our website once our webmistress is back in harness, but in the meantime you can access it here. Full details on who’s on which panel will come out soon. Starting to look really good!

Keep in touch with all the news and fun plans for the event
– in the ongoing newsletters
– in the Facebook GroupAnd YES, it nearly *is* September!!


30 July 2018

USB  stick deadline tomorrow

You are entitled to space on the USB stick (given  to every delegate) for your promotion and/or free fiction samples. Please note that this year we have increased the allocation of space. Your content needs to be with our stick goddess, Petronella (tuckerpuss@aol.com ) by July 31st.Sponsors: Please contact Jamie if you’re unsure of your USB entitlement.

Spotlight delegates: see below
Maximum size of content – 20MB
Ideas of things you could include:  Biographies. Bibliographies with cover art and buy links. Flash fiction.
Complete self published short stories, novels, and novellas. Excerpt chapters from published works. Discount vouchers for self published stories
Format – PDF is the most widely accessible and far preferable to a Word doc as it’s easier for readers to view on their ereaders. Last year some authors also included mobi/prc and epub files of their stories.
Free fiction: Please use the following naming convention for any story files: YourAuthorName_YourTitle. Remember to include a copyright notice at the beginning to protect your content.

Spotlight fair/author signings deadline tomorrow
In response to delegate feedback we’ll be having two of these again this year,  both on the Saturday afternoon, so that spotlight delegates can be buyers/browsers as well as sellers/signers. Not all spotlight delegates want to have space at a table, so please let Charlie know by July 31st  if you want to be included as we need to advise the venue regarding room layouts, and plan our table shifting.

Just over a month to go…


29 July 2018

Panels
Charlie will be taking over as panel liaison (panel beater as the team call it)  and will be in touch with all panellists over the coming week. If anybody hasn’t been assigned a panel (perhaps because you got a place after they were sorted) and would like the chance of being on one, let us know. We’ll see what we can do.

Publisher pitches – we’d like to close these out soon!

We’re delighted that Dreamspinner, Painted Hearts and Manifold will all be hearing pitches during the event.  We still have a few spaces so let me know if you’re interested, but please let us know whichpublisher and be in touch by 5th August.

Event photography

Temple Dragon and their photography is available once again to take formal or informal photographs during the Meet. Over the years many individuals and groups have taken up the rainbow umbrellas and flags for promotional images. Cosplayers and those wishing to be snapped in their posh togs before the Saturday Rainbow Dinner are also regular occurrences. Their blank canvas studio is ready for you all day Saturday and Sunday for a relaxed and often humorous experience. Prices are not-fixed as they believe cost shouldn’t be a barrier. Prices range from a verbal thank you, a hug, up to the most generous £30 per image selected. Contact Temple on templedragon@hotmail.co.uk to fix a time.

Keep in touch with all the news and fun plans for the event
– in the ongoing newsletters
– in the Facebook GroupAnd YES, it nearly *is* September!!

12 July 2018

Here’s all the news, and an important reminder on some older stuff (especially for the new delegates who’ve just secured places!)
Items for the goodie bags
Can we remind everyone that only spotlight delegates can donate items to go in the goodie bags. Many thanks.

Rainbow dinner 
We have shut out ticket sales/waiting list on this. We managed to squeeze in another table for all the waiting listers, but that’s all, folks. For those attending, we have our entertainment booked and the rumour is there will be teapots again.

Event photography
Temple Dragon and their photography is available once again to take formal or informal photographs during the Meet. Over the years many individuals and groups have taken up the rainbow umbrellas and flags for promotional images. Cosplayers and those wishing to be snapped in their posh togs before the Saturday Rainbow Dinner are also regular occurrences. Their blank canvas studio is ready for you all day Saturday and Sunday for a relaxed and often humorous experience. Prices are not-fixed as they believe cost shouldn’t be a barrier. Prices range from a verbal thank you, a hug, up to the most generous £30 per image selected. Contact Temple on templedragon@hotmail.co.uk to fix a time.

Publisher pitches

We’re delighted that Dreamspinner, Painted Hearts and Manifold will all be hearing pitches during the event.  I still have a few spaces so let me know if you’re interested, but please let me know whichpublisher!

Bag stuffing
Thanks to everyone who volunteered to stuff goody bags with swag. It will take place as usual on the Saturday morning. Exact details to be confirmed, but we usually say rock up at 8.55am for the fun to begin at 9.00am.


4 July 2018

Here’s all the news, and an important reminder on some older stuff!

Rainbow dinner entertainment
In addition to Sing Out Bristol pre-dinner and the disco post-dinner, we’ve just secured a caricaturist to work round the tables during the meal. And we’ll have our usual spot prizes!

Event photography
Temple Dragon and their photography is available once again to take formal or informal photographs during the Meet. Over the years many individuals and groups have taken up the rainbow umbrellas and flags for promotional images. Cosplayers and those wishing to be snapped in their posh togs before the Saturday Rainbow Dinner are also regular occurrences. Their blank canvas studio is ready for you all day Saturday and Sunday for a relaxed and often humorous experience. Prices are not-fixed as they believe cost shouldn’t be a barrier. Prices range from a verbal thank you, a hug, up to the most generous £30 per image selected. Contact Temple on templedragon@hotmail.co.uk to fix a time.

Publisher pitches

We’re delighted that Dreamspinner, Painted Hearts and Manifold will all be hearing pitches during the event.  I still have a few spaces so let me know if you’re interested. (One of you has asked for a pitch and not told me who with, so if that’s you please reply to my e-mail s ‘cos I can’t arrange a pitch if I don’t know the intended publisher!)
Rainbow dinner

We have sold out of tickets for the Saturday evening dinner, but have a waiting list. Please let me know if you want to be on it.

Bag stuffing
Thanks to everyone who volunteered to stuff goody bags with swag. It will take place as usual on the Saturday morning. Exact details to be confirmed, but we usually say rock up at 8.55am for the fun to begin at 9.00am.


30 June 2018

Just a few reminders!

In particular can we draw your attention to the book fair. We only have 25 takers for this so far – this is an opt in event, so if you want a space to exhibit and sell your wares, please let me know. We do understand that not every spotlight delegate will want to take part but we’d hate you to miss out if you do want to.
Pre-orders
While UK Meet sees itself as primarily a networking event, there will be an opportunity to buy and sell (see item 1 below.) Some authors will offer the ability to pre-order from them, others will just rock up with whatever they have in stock. You could do this at the UK Meet attendees Facebook groupThere is a comment thread suggesting one way of doing this. Please note that the team can’t organise pre-orders for you, as we’re too busy organising everything else!
Spotlight fair/author signings

In response to delegate feedback we’ll be having two of these again this year,  both on the Saturday afternoon, so that spotlight delegates can be buyers/browsers as well as sellers/signers. Not all spotlight delegates want to have space at a table, so please let Charlie know by July 31st  if you want to be included as we need to advise the venue regarding room layouts, and plan our table shifting.USB  stick

You are entitled to space on the USB stick (given  to every delegate) for your promotion and/or free fiction samples. Please note that this year we have increased the allocation of space. Your content needs to be with our stick goddess, Petronella (tuckerpuss@aol.com ) by July 31st.

Sponsors: Please contact Jamie if you’re unsure of your USB entitlement.

Spotlight delegates: see below
Maximum size of content – 20MB
Ideas of things you could include:  Biographies. Bibliographies with cover art and buy links. Flash fiction.
Complete self published short stories, novels, and novellas. Excerpt chapters from published works. Discount vouchers for self published stories
Format – PDF is the most widely accessible and far preferable to a Word doc as it’s easier for readers to view on their ereaders. Last year some authors also included mobi/prc and epub files of their stories.
Free fiction: Please use the following naming convention for any story files: YourAuthorName_YourTitle. Remember to include a copyright notice at the beginning to protect your content.

Goodie bags

These are given to all attendees and contain a selection of promotional goods. We’re working on a likely 150 delegates, therefore 150-160 bags.  Bag stuffing usually takes place around 9am on the Saturday morning of UK meet. We’ll confirm details nearer the time. If you need to send material in advance of the event, it will need to go to the hotel. You must check that you have paid the correct import duties if they apply, or else your parcel may not be delivered.


13 June 2018

Friday night on the river! This year we’re kick starting Friday evening with an informal event on the water. Cruise and a drink for a fiver. Absolute bargain – but places are limited (due to boat size).

Booking/payment form and details at our website


12 June 2018

There are  fewer than three months (aargh!) until UK Meet and we start to see our deadlines approaching. We’ll keep reminding you of them as they get imminent.

Pre-orders
While UK Meet sees itself as primarily a networking event, there will be an opportunity to buy and sell (see item 1 below.) Some authors will offer the ability to pre-order from them, others will just rock up with whatever they have in stock. You could do this at the UK Meet attendees Facebook groupThere is a comment thread suggesting one way of doing this. Please note that the team can’t organise pre-orders for you, as we’re too busy organising everything else!
Reminders

1. Spotlight fair/author signingsIn response to delegate feedback we’ll be having two of these again this year,  both on the Saturday afternoon, so that spotlight delegates can be buyers/browsers as well as sellers/signers. Not all spotlight delegates want to have space at a table, so please let Charlie know by July 31st  if you want to be included as we need to advise the venue regarding room layouts, and plan our table shifting.

2. USB  stick

You are entitled to space on the USB stick (given  to every delegate) for your promotion and/or free fiction samples. Please note that this year we have increased the allocation of space. Your content needs to be with our stick goddess, Petronella (tuckerpuss@aol.com ) by July 31st.

Sponsors: Please contact Jamie if you’re unsure of your USB entitlement.

Spotlight delegates: see below
Maximum size of content – 20MB
Ideas of things you could include:  Biographies. Bibliographies with cover art and buy links. Flash fiction.
Complete self published short stories, novels, and novellas. Excerpt chapters from published works. Discount vouchers for self published stories
Format – PDF is the most widely accessible and far preferable to a Word doc as it’s easier for readers to view on their ereaders. Last year some authors also included mobi/prc and epub files of their stories.
Free fiction: Please use the following naming convention for any story files: YourAuthorName_YourTitle. Remember to include a copyright notice at the beginning to protect your content.

3. Goodie bags

These are given to all attendees and contain a selection of promotional goods. We’re working on a likely 150 delegates, therefore 150-160 bags.  Bag stuffing usually takes place around 9am on the Saturday morning of UK meet. We’ll confirm details nearer the time. If you need to send material in advance of the event, it will need to go to the hotel. You must check that you have paid the correct import duties if they apply, or else your parcel may not be delivered.


10 June 2018

Here’s all the news, and a reminder on some older stuff!
Publisher pitches

We’re delighted that Dreamspinner, Painted Hearts and Manifold will all be hearing pitches during the event. This will be on a pre-arranged basis, with first come first served, so please let us know if you want to make a pitch and we’ll put you on the list and tell you what’s expected. (Full details on when and where will come out nearer the time.)

Friday evening
We’re exploring a small, informal event for the Friday evening. More news soon.

Rainbow dinner

We have sold out of tickets for the Saturday evening dinner, but have a waiting list. Please let me know if you want to be on it. Sing Out Bristol have confirmed they will be entertaining us again.

Bag stuffing
Thanks to everyone who volunteered to stuff goody bags with swag. Likely it will take place as usual, at 9.00am on the Saturday morning. Exact details to be confirmed.


9 June 2018

Paying your ticket balance

Please note this must be done by June 30th or you’ll lose your place to the patient people on the waiting list.

The balance for general delegates is £100, and for spotlight is £120. You can pay this at our website.

There are over 20 balances still due, which must be paid this month, so if you have any queries, please contact our money guru, Clare on clarelondon11@yahoo.co.uk


22 May 2018

I’ve had my wrist right royally slapped by Clare for giving the wrong date for paying your ticket balance. The correct final payment date is June 30th. 

Publisher pitches

We’re delighted that Dreamspinner, Painted Hearts and Manifold will all be hearing pitches during the event. This will be on a pre-arranged basis, with first come first served, so please let us know if you want to make a pitch and we’ll put you on the list and tell you what’s expected. (Full details on when and where will come out nearer the time.)


18 May 2018

There are  fewer than four months until UK Meet and we start to see our deadlines approaching. We’ll keep reminding you of them as they get imminent.

1. Spotlight fair/author signings

In response to delegate feedback we’ll be having two of these again this year, likely both on the Saturday afternoon, so that spotlight delegates can be buyers/browsers as well as sellers/signers. Not all spotlight delegates want to have space at a table, so please let Charlie know by July 31st  if you want to be included as we need to advise the venue regarding room layouts.

2. USB  stick

You are entitled to space on the USB stick (given  to every delegate) for your promotion and/or free fiction samples. Please note that this year we have increased the allocation of space. Your content needs to be with our stick goddess, Petronella (tuckerpuss@aol.com ) by July 31st.

Sponsors: Please contact Jamie if you’re unsure of your USB entitlement.

Spotlight delegates: see below
Maximum size of content – 20MB
Ideas of things you could include:  Biographies. Bibliographies with cover art and buy links. Flash fiction.
Complete self published short stories, novels, and novellas. Excerpt chapters from published works. Discount vouchers for self published stories
Format – PDF is the most widely accessible and far preferable to a Word doc as it’s easier for readers to view on their ereaders. Last year some authors also included mobi/prc and epub files of their stories.
Free fiction: Please use the following naming convention for any story files: YourAuthorName_YourTitle. Remember to include a copyright notice at the beginning to protect your content.

3. Goodie bags

These are given to all attendees and contain a selection of promotional goods. We’re working on a likely 150 delegates, therefore 150-160 bags.  Bag stuffing usually takes place around 9am on the Saturday morning of UK meet. We’ll confirm details nearer the time. If you need to send material in advance of the event, it will need to go to the hotel. You must check that you have paid the correct import duties if they apply, or else your parcel may not be delivered.


22 April 2018

Welcome to the first of our regular updates, in which we’ll sharing information, introducing opportunities, reminding you of deadlines and generally doing things to help make UK meet a jolly good experience.

Hotel rooms

We had sold our special rate allocation of rooms, but Clare has persuaded the Marriott to add some more, so if you’ve not booked yet, you can make use of this opportunity. Full details of location on our website.

Rainbow dinner
We have only about a dozen tickets left for the UK Meet Rainbow dinner, on the evening of Saturday 8th September. You must  book directly at the website.

Panels

Thanks to everyone who has volunteered to help at the event. We will be finalising the programme soon, so this is the LAST CHANCE to send in an idea for a panel you’d like to deliver or you’d like to hear delivered! If we end up with many more ideas than timetabled slots, we’ll put the options to a vote. Please send Liam the proposed panel title and a bit about what the content should be. (E-mail to liamlivings@gmail.com )

Paying your ticket balance

Please note this must be done by June 30th.


20 April 2018

There are  fewer than five months until UK Meet and we start to see our deadlines on the horizon. We’ll keep reminding you of them as they approach.

1. Spotlight fair/author signings

In response to delegate feedback we’ll be having two of these again this year, likely both on the Saturday afternoon, so that spotlight delegates can be buyers/browsers as well as sellers/signers. Not all spotlight delegates want to have space at a table, so please let Charlie know by July 31st  if you want to be included as we need to advise the venue regarding room layouts.

2. USB  stick

You are entitled to space on the USB stick (given  to every delegate) for your promotion and/or free fiction samples. Please note that this year we have increased the allocation of space. Your content needs to be with our stick goddess, Petronella (tuckerpuss@aol.com ) by July 31st.

Sponsors: Please contact Jamie if you’re unsure of your USB entitlement.

Spotlight delegates: see below
Maximum size of content – 20MB
Ideas of things you could include:  Biographies. Bibliographies with cover art and buy links. Flash fiction.
Complete self published short stories, novels, and novellas. Excerpt chapters from published works. Discount vouchers for self published stories
Format – PDF is the most widely accessible and far preferable to a Word doc as it’s easier for readers to view on their ereaders. Last year some authors also included mobi/prc and epub files of their stories.
Free fiction: Please use the following naming convention for any story files: YourAuthorName_YourTitle. Remember to include a copyright notice at the beginning to protect your content.

3. Goodie bags

These are given to all attendees and contain a selection of promotional goods. We’re working on a likely 150 delegates, therefore 150-160 bags.  Bag stuffing usually takes place around 9am on the Saturday morning of UK meet. We’ll confirm details nearer the time. If you need to send material in advance of the event, it will need to go to the hotel. You must check that you have paid the correct import duties if they apply, or else your parcel may not be delivered.


22 March 2018

Please note that the early bird discount finishes on 31st March, so if you want to benefit from that, make sure you’ve paid in full by then before the price goes up.

From the UK Meet team


16 March 2018

It’s been quite a fortnight! If you’ve managed to miss it, our genre has been hit by a number of issues – among them catfishing, identity appropriation, bullying, allegations of inappropriate behaviour – all of which do not sit with the aims of UK Meet. We have therefore decided to introduce an enforceable code of conduct for the event: we have based this on similar codes for conferences, so it conforms to the industry norm.

By attending UK Meet, you agree to abide by this code of conduct, which you can find on our website and also reproduced in full below.

We appreciate that we have introduced this after you booked your place so – in the interests of fair play – we’re offering a cooling off period (ends 12 noon BST 23rd March) in which you can withdraw with dignity and without penalty. For example if you read the policy and feel unable to commit to the standard expected or now feel that your attending the meet is not appropriate, please let us know within the cooling off time and we will refund you completely (less PayPal fees).

The UK Meet Team


13 Feb 2018

We’re delighted to offer you one of our special opportunities for spotlight delegates. (And this is an opportunity and not an obligation!)

We like to feature delegates at our blog over the months coming up to UK Meet, so if you’d like to take part, please mail Liam on liamlivings@gmail.com with the answers to any three of these questions (and don’t forget to include a link to your website or wherever you’d like to point readers towards).

UK Meet began in 2010 with a dozen writers in a library in Ely. How do you think the genre’s changed since then?
What did you enjoy most out of UK Meet 2016?
What are you most looking forward to at UK Meet 2018?
Describe the books you write/books you publish/your cover art in three words.
How did you first discover your genre?
What do you like best about your genre?
What one thing would you change about your genre?
What are your favourite tropes and why?

From the UK Meet team


5 Feb 2018

We’re delighted to give you the heads up about another event in our genre this year.

ELLCon is Europe’s first independent book conference dedicated to the promotion of lesbian fiction. It will promote books of fiction that have lesbian characters in strong, leading, independent roles and its goal is to create a space for readers of lesbian fiction to interact with like-minded authors and publishers. The event will welcome writers, would-be writers and readers from all across Europe and the globe.

ELLCon  is set to take place in Bristol over 23 and 24 Aug 2018. There will be panel discussions, author readings, workshops and much more, including vendor tables where you can buy books, and talk to publishers and authors.

For more information:
Visit the website at: http://ellconmeet.org

From the UK Meet team


26 Jan 2018

The UK Meet team have finished scouring the January sales for our boxful of spot and raffle prizes, so now we can turn our attention to starting up our channels of communication. We’ll be sending out regular mailings to all delegates, becoming more frequent as we near September and both opportunities and deadlines loom.

Actions:
Don’t forget to book your hotel, whether it’s the Marriott or one of the many local places to stay.

Deadlines:
The early bird discount finishes on 31st March, so if you want to benefit from that, make sure you’ve paid in full by then.

What’s next:
Thanks to everyone who’s offered to help. We’ve got a comprehensive list and will be getting in touch over the next few months to organise panels, welcome desk rotas, etc. We’ve learned from past years not to organise this too far in advance!

Some common questions answered:
Non-delegate guests will be able to attend the Rainbow dinner on Saturday evening. There is no dress code for the dinner, apart from wearing what you feel good in.

From the UK Meet team


9 Oct 2017

We’re delighted to announce that priority booking is now open until 12 noon GMT October 16th. Please read the instructions very carefully. You will only be able to access priority booking with a unique access code, one delegate place per code, one code per list subscriber.

To register:
·         Reply to this e-mail and you’ll be sent a code.
·         Then go to the UK Meet website and register as usual HERE, entering your user code in the relevant box.
·         Please then follow all the 3 steps on the page, to pay either the full amount for your place, or the deposit of £30, by clicking on the appropriate PayPal button. You must pay at least the deposit to guarantee the place. Full payment needed by 31st March 2018 for early bird discount, otherwise by 30th June 2018. If full payment is not received by then, your place will be forfeit.
·         We’re collecting lots of information at registration this year, so please make sure you fill in all the relevant bits of the form.
·         If you want to be on a panel or pitch for one, please also complete the “Help out” form.

Once you’ve registered and paid you will have secured your place so you’ll be able to sit back and relax. Don’t panic if your booking confirmation e-mail from us takes a few days to arrive, but if you haven’t heard within 48 hours, please contact us. 

FAQ:

What if I reply but don’t get sent a code?
All things related to UK meet ticket sales are manually processed, so there may be a delay while we deal with every e-mail in chronological order. If you haven’t heard after 24 hours, please forward your original reply to Cochrane.charlie2@googlemail.com and we’ll look into it.

How long do I have to register and pay after getting my code?
You have until 12 noon GMT October 16th.

What happens if I haven’t used my code by the end of the priority period?
It will expire, and you’ll have to go through the open booking process. This will also happen if you haven’t paid at least the deposit by the end of the priority period.

When do you anticipate that tickets will sell out?

We can’t predict whether that will be during the priority period or much later. Whenever it happens we’ll shut bookings and set up a waiting list. This system worked very well in past years and we were able to offer tickets to all people who still wanted them.

What will happen if people try to buck the system by using expired/false codes?

UK Meet peeps are generally good eggs so we expect them to behave themselves. However, we have put a series of safeguards into place to guard against anybody abusing the process, for example by giving their code to somebody else. Any misuse of the system will result in the booking being invalidated.

From the UK Meet team


 

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