Code of Conduct

General Principles

UK MEET seeks to provide a conference environment in which all participants feel safe and are treated with respect. In order to create that environment, participants are expected to maintain appropriate standards of behaviour by refraining from conduct that may be harmful to themselves, other participants, staff, and/or other third parties.

This conduct includes all harassment, intimidation, and discrimination made on the basis of race, age, sex, gender, gender identity and expression, sexual orientation, national origin, ancestry, disability, medical condition, religion, class, body size, marital/domestic partnership status, citizenship or any other marginalised identity.

This Code of Conduct (“the Policy”) applies to all situations of harassment, intimidation, or discrimination at the UK MEET event, including the weekend of the event, its social activities as arranged by the Organising Team (“the Team”), and online interactions pertaining to the event.

Code of Conduct

All attendees and participants in UK MEET, including the Team, are required to comply with the following code of conduct. The Policy prohibits harassment, including but not limited to the following behaviours:

  • Deliberate intimidation, stalking, or following.
  • Sustained disruption of talks or other events.
  • Unwelcome physical contact.
  • Unwelcome sexual attention.
  • Abusive verbal or written comments.
  • Displayed images.
  • Unwelcome photography or recording.

Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. UK MEET continues to welcome and appreciate presentation of diverse ideas, free speech, and creative artistic expression. UK MEET encourages attendees (and anyone attending the venue with them, with or without attending events within the programme) to hold one another accountable to the Code of Conduct and to take the perspectives of others seriously when a disagreement arises.

Reporting Procedures

Any person who believes there has been a violation of the Policy can report the offence in one or all of the following ways:

  • All members of the Team will be available during the event and at least one will be able to provide a safe space for members to report an incident.
  • Anyone who chooses to report an incident can use the confidential contact form below. Reports can be filled out anonymously or with identifying information. Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offence occurred online.

The Team will fully investigate all complaints, including those made anonymously, and take whatever action is necessary and appropriate to prevent a recurrence. Please note however, that the Team will not be able to follow up on an anonymous report with the complainant directly, as the Team will not have contact information for the anonymous complainant. The Team will make every attempt to respond to a named complainant in a timely fashion.

Non-Retaliation

The Policy prohibits retaliation against UK MEET attendees for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made. The sanctions for retaliation are the same sanctions available to address any other violation of the Policy.

Sanctions

UK MEET takes all allegations of harassment seriously. Every report will be investigated by the Team who will, if deemed necessary, take independent advice. The results of the investigation and any recommendations for action will be considered by the Team, who will determine the appropriate sanction. Where applicable, complainants will be encouraged to report incidents to the appropriate body, eg, the police.

Sanctions may include any of the following:

  • warning the party involved that specified behaviour is inappropriate and must be ceased;
  • immediate removal from the event, without refund;
  • denial of access to UK MEET spaces and venues on a permanent or temporary basis;
  • prohibition from future events.

Confidentiality

UK MEET will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.

In attending UK Meet, you are agreeing to abide by this code of conduct.

 

 

 

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