FAQs


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Why are there two ticket rates?

There will be delegates (such as readers or fledgling authors) who won’t benefit from the promotional aspects of the event, so we believe they shouldn’t have to pay for them. Standard price is based on delegate rate plus cost of extras (such as the branded goody bags/USB sticks). Delegates (such as authors and other industry professionals) who want to promote books/services and receive publicity are charged extra to reflect that added value.

Why are some of the prices higher than last year?

We think the rates reflect honest prices for an event that has established itself as providing fun, information, and networking in attractive and comfortable venues. We’ve raised the bar every year since 2011 and delegates continue to tell us that they want more of the same! The 2016 event not only takes that into account but is the first price rise for two years. The UK Meet is run as a non-profit event. All subscriptions and donations are used for the Meet itself, and any remaining funds form the basis of the venue deposit for the next year.

Do you get sponsorship?

We have in the past and aim to do so again in 2016. Sponsors are offered a choice of attractive marketing opportunities. Sponsorship will primarily be ploughed into providing extra events and facilities for delegates. (Interested in sponsoring? see HERE for details.)

How does the waiting list work?

We operate everything on a “first come, first served” basis, and the waiting list is no exception. Once all our allocation of tickets is sold, as people contact us we put them on the list. Then, as places become available, they get offered to the person on the next waiting spot, and so on.

Will there be anywhere to sell/sign print books?

Delegates buying Spotlight tickets will be able to sell and/or sign books during the author meet and greet. It’s an informal event, but you’ll be assigned a table where you can set up your wares. We recommend you bring a float and are prepared to take cheques if appropriate! It’s also useful to have something like a sign on your table to show who you are, and maybe have somebody who can manage your table for a while if you also want to visit other authors. (Don’t forget you can always have books signed at other points in the weekend and you don’t need to have bought the books at UK Meet to have them signed there.)

How many books should I bring and what should I charge?

Prices authors sell at vary. Often it’s cover price, but some find that a flat £5 rate for author copies (it’s all profit on them) sells more copies and it’s easier for the punters. Generally people don’t sell as much as they expect to; often the sales follow on after this sort of event. It’s still a chance to reach new readers if you have a new book, or would like people to see your backlist. We suggest that you bring a couple of copies of each book, depending on how many paperback books you have out. And maybe a list or card of any ebooks you have, as a reference. If you sell out, you can always send a copy later to a disappointed buyer.

We think it more important to have a welcoming smile on your face for anyone who stops by your table, browsing the books. And a small stock of something like business cards or bookmarks, so that people can pick those up, even if they don’t want to buy a book at the time. It’s a chance to make new friends, and they may also remember you and your books and put you on their “to be read” list in future.

Can I bring my box of giveaways?

Giveaways from Spotlight delegates will be put into swag bags for each delegate to take home. (As always, we’re adopting a ‘no randomly handing out items to delegates’ approach.) The best giveaways tend not to be paper ones, as cards and the like often end up in the small, round filing cabinet and never even make it home.

It’s useful for the bag fillers if you make it plain what they should put in bags, particularly if you bring a variety of swag. A note saying “One item only, not one of each per bag” saves a lot of angst.

Can I volunteer to be on a panel?

Of course. We need plenty of involvement to make the event a success! You’ll be asked at registration stage if you have a particular suggestion or expertise, and also please feel free to contact our panel person, Liam, with your offers of help and involvement. We aim for a rewarding variety of panels, and always appreciate the goodwill and hard work of panellists. If you’re a newbie to this, you will be supplied with some guidelines to help make giving a panel less daunting, and in most cases you’ll be part of a small team for moral support.

UK Meet is by delegates for delegates, therefore we draw our panellists from the pool of talent we have within our attendees. In order to keep our registration fees as accessible as possible for the widest range of potential delegates, we don’t at this point offer remuneration for panellists.

Will there be IT/AV?

Yes, although it’s unlikely to be Apple compatible, so please bring your stuff on a stick if you don’t use Microsoft. You will have a microphone if you’re on a panel.

I’m worried my picture will be taken and end up on social media. Can you help?

We understand that not all of us can afford to be ‘seen’. As in previous years, we’re using an opt in/opt out scheme, with a coloured lanyard for people to wear if they’re happy to be “snapped” and a white one to wear if they’d rather not. If you’re using a camera please don’t feature white lanyard wearers in the shot, not even in the background. This includes social events.

What’s the ‘code of conduct’?

Basically it’s showing respect to all. We value each one of our attendees and expect our delegates to treat each other with appropriate kindness and consideration, irrespective of: race, creed, sexual orientation, gender identity, age, disability or any other characteristic. By coming to the event, delegates agree to do this.

What do I do when I get there?

First step is to register at the welcome desk, which will be operational from Friday afternoon onwards. One of our team will give you your badge and a programme, which will tell you what’s on and where, including how to navigate your way round the venue and to the entertainment.

Can I donate a prize for the raffle?

After our previous successes, we’ll once again be running the raffle in aid of our chosen charity, Albert Kennedy Trust. The organisers have decided that, to maximise funds raised, we’d rather delegates – instead of donating a prize – used the money to buy an extra ticket or two. We always have enough prizes already donated.

What if I want to go to two panels at the same time?

It’s unfortunate that scheduling sometimes clashes – it’s the only way we can offer more choice for our attendees within the time allotted. In consideration for the people running the panels, we’re asking delegates not to dip in and out of them, but we’re sure you’ll enjoy whatever choice you make. We’d ask that delegates also show consideration by, for example, not chatting while you’re in a room where a panel’s in progress. Note: the exception to this is when we have a less formal session, such as the ‘buffet of banter’, which will be run in a way to allow people to sit in on several sessions and encourages chat.

What if there are times I don’t fancy either panel?

Then feel free to go and have a coffee and a chat in the break-out areas. We recognise that one of the advantages to this event is the ability to network. Our delegates have also told us in previous years how much they enjoy free time in itself, and a dedicated place to sit and enjoy it.

What are the pitch sessions?

A pitch session is a pre-arranged one-to-one meeting with a representative from an attending publisher, usually around ten minutes long. Authors will have the opportunity to by-pass the slush pile and introduce their work to a new publisher, getting the chance to find out “from the horse’s mouth” exactly what the publisher is looking for. Note that some publishers may request to see a sample of the author’s work prior to the Meet.

If I’m an author, can I claim attendance as a business expense?

While none of us are tax experts and you should always check with your accountant, we believe there’s sufficient industry and training issues involved in the convention for the attendance fee to qualify as a business deduction.

I’m not an author – I’m an artist / web designer / editor etc – but I’d like to offer items for the goody bags, and also promote my services at the Meet. Can I do this?

Yes, you can, we welcome all artists in the genre. If you buy a Spotlight ticket you can take advantage of the promotional opportunities, the same as authors. See the Registration page for details of the Spotlight ticket, to decide whether that’s for you.

I still have a question not answered here…

Please CONTACT US from the home menu and we’ll reply to you as soon as possible.

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